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Final Pack Meeting - East Boston Camps

posted May 28, 2014, 10:07 AM by Brice Center   [ updated Jun 5, 2014, 7:17 AM ]
Hello Pack 100 families,


The final pack meeting of the year is here! 

 

The last pack meeting will be held, rain or shine, June 7th - 8th at East Boston Camps.  This will be a Class A event, with an optional overnight camp out.

Location Details here:  http://www.westfordpack100.com/locations/EBC

Everyone is encouraged to attend this whole family event as we plan to celebrate our Scout’s accomplishments, recognize their hard work, reflect on an amazing year, relax and have fun!  We will be having a cookout, games, awards ceremony, and campfire with s’mores. Those of you so inclined are invited to pitch a tent and spend the night, but is not a requirement for attending the cookout.  


The Tigers and their families are working hard on making this event a fun filled evening for all. However, we will need everyone’s help to make that happen.

We are asking everyone who can to volunteer to bring food and/ or help out at the event. To help keep track of our needs, we have again created a webpage where volunteers can sign up to contribute. The webpage can be found at:

www.SignUpGenius.com/go/10C0A4EAFAB29A2F49-june 

Please take a minute to review our needs and sign up where you can.

 

Bringing Food:

 

If you offer to bring a food item, please be specific in the comments to help us avoid too many duplicate items.

 

Each dish made should serve 8-10 people, be labeled to indicate any known allergens contained in the ingredients, and be delivered to camp by 4:30pm so that our set-up crew can prepare for dinner.

 

Also, please remember to put your name on any dishes, bowls, trays, serving pieces, etc. so they can be returned to you at the end of the night. We also ask that you take care to ensure extra food not be left at the camp overnight.  Leftovers and/or trash will be sent home with families who are not staying overnight.

 

Helping Out:

In order to make this last event of the year a real success we need as many hands on desk as possible. Below is a quick description of what needs to be done and the approximate time volunteers will be needed:


1.      Set-Up Crew:  Arrive at 3pm and help until dinner time.  Help get camp ready for families, set-up tables (tablecloths, utensils, condiments, etc), receive the food as families bring it, straighten out areas that need attention, and make sure bathrooms are clean and stocked.

2.      Serving Crew:  Serve dinner from 5-6:30.  Servers need to wear gloves and a baseball cap. Please bring your own cap.

3.      Cooking Crew:  Cook dinner from 4:30-6:15. We’ll have 4 grills going - 3 cooking meat and 1 dedicated vegetarian grill. Snarky aprons and cool barbeque utensils a plus.  

4.      Clean-Up Crew:  Clean up dinner (6:15-6:55).  Get leftover food packed up and ready for people to bring back home with them, get trash ready to be hauled away, take down tables, send as much food as you can home with families so it doesn’t remain at camp overnight.

5.      Fire Pit Crew:  Start fire at dinner time.  Assist with fire and monitoring marshmallow roasting. Oversee roasting to ensure no one is hurt near the fire.

 

The Schedule:

Saturday Afternoon (June 7th):

3:00 pm:  Arrival Time (for set up crew and campers—to set up tents for staying overnight)

3:30 -3:45 pm:  Arrival Time for those not staying overnight

4:00-4:30 pm:  Service Project at Camp Area—TBD

4:30-5:30 pm:  Games/Sports/Activities on field; cooking crew begins cooking at 4:30

5:30-6:30 pm:  Dinner/social time

6:15-7:00 pm:  Dinner clean up

7:00-7:15 pm:  Opening Ceremony (Tiger Dens) and Announcements

7:15-8:00 pm:  Pack Meeting and Rank Crossovers (Awards and Graduation)/Closing Ceremony

8:00-8:30 pm:  S’mores and campfire

8:30 pm:  Scouts and families not camping depart (stay longer if you’d like!)

10:00pm:  Lights out


Sunday Morning:

Wake up and pack up campsite (remember, scouts practice “Leave No Trace!”).  Depending on interest, those in attendance may organize a small hike before departing.

 

What To Bring For The Cookout:


  • Folding Chairs
  • Bug Spray
  • Flashlights
  • Outdoor play gear like baseballs, bats, gloves, soccer balls, footballs, etc.
  • Rain gear 

 

Additional Items For The Overnight:

 

  • Tent/Rain Fly
    • can be rented at Eastern Mountain Sports in Nashua for around $25/night
  • Sleeping bag and pad/mattress
    • can also be rented from Eastern Mountain Sports in Nashua
  • Tarp and/or Canopy
  • Pillow
  • Change of clothes
    • Warm Gear - Long pants and sweatshirt
    • Sleep gear – Something to sleep in.
  • Toiletries
    • Towels/washcloth
    • soap
    • Toothbrush/toothpaste
    • deodorant
    • Any needed medications.
  • Water
  • Snacks/drinks for your scout
    • Please do not keep the food in the tents because of animals
  • Flashlight or lantern

 

*There are bathroom facilities that will be available for use but please bring toilet paper just in case.